Claims Management Software

One shared workspace
for every claim.

Replace scattered spreadsheets, personal inboxes, and shared folders with one claims workspace your whole team can trust. Built for loss adjusters, claims handlers, and expertise bureaus.

Book a DemoSee how it works
ClaimsKeeper mascot

From inbox chaos
to claims under control.

See what changes when claims get their own workspace.

Before

Before ClaimsKeeper

  • Evidence buried in personal email threads nobody can access.
  • "Did the assessor reply?" No one knows. No one can check.
  • Hours wasted copy-pasting into Word documents.
  • Follow-ups live on sticky notes. Or worse—someone's head.
  • Back-office and field experts work in parallel universes.
Spilled coffee mug showing chaos
After

With ClaimsKeeper

  • Every claim lives in one shared workspace. Always findable.
  • A visual timeline shows every message, call, and decision.
  • One click generates branded reports and overviews.
  • Shared reminders keep the whole team on track.
  • Experts and back-office finally work in sync.
Confident claims expert leaning casually on organized workspace

Key Features

How ClaimsKeeper works.

Five features that turn claim chaos into calm. No magic—just the right tools.

01

The Single Case File

One Claim. One Truth.

Photos, emails, notes, documents, and tasks—all tied to the claim. Not scattered across inboxes. Not buried in folder structures. Not living in someone's head. Just one shared hub where everyone sees the same thing.

The Single Case File
02

Visual Claim Timeline

See the Whole Story.

Open a claim and instantly know what happened—and when. Every message sent, photo added, and decision made appears in a clear chronological stream. Perfect for handovers. Lifesaving under pressure.

Visual Claim Timeline
03

Shared Reminders & Follow-ups

Nothing Slips. Ever.

Set tasks like "waiting on invoice" or "chase assessor." They show up when needed—visible to the whole team. No more sticky notes. No more "I thought you were handling that." Cases keep moving.

Shared Reminders & Follow-ups
04

Photo Report Builder

Evidence That Speaks.

Select photos. Add short notes. Done. Create clean, professional photo reports in seconds—ready for customers, insurers, or internal review. What used to take an hour now takes a coffee break.

Photo Report Builder
05

Automated Letters & Reports

Perfect Documents. Every Time.

Generate polished acknowledgement letters, approvals, or instructions from your own templates—auto-filled with claim data. Always branded. Always correct. No more copy-paste marathons.

Automated Letters & Reports

What you get

Your 5 Superpowers.

The tools that turn claim chaos into confident control.

01

The Single Case File

Contacts, notes, photos, emails, messages, reminders, and actions. All in one place. Every team member sees the same truth.

02

Visual Claim Timeline

Every update, every message, every piece of evidence—laid out in a clear chronological stream you can scroll through in seconds.

03

Shared Reminders

"Waiting on invoice." "Chase assessor." Set it once, everyone sees it. Cases never slip through the cracks again.

04

Photo Report Builder

Select photos from the claim. Generate a branded PDF report with layouts and captions. What took hours now takes seconds.

05

Word Automation

Acknowledgment letters, approvals, instructions—your templates, auto-filled with claim data. Professional documents, zero typing.

Relaxed mascot representing calm workflow

Works with your tools

Integrated tools,
unified claims

Everything related to a claim belongs together — without changing how you already work.

ClaimsKeeper mascot
Outlook
Outlook
WhatsApp
WhatsApp
Word
Word
SharePoint
SharePoint
OneDrive
OneDrive
Dropbox
Dropbox

Emails stay with the claim. Not in someone's inbox.

Our Foundation

Built on Microsoft, tailored to you.

Your team already lives in Office 365. Our software fits right in — connecting to SharePoint, OneDrive and Outlook without disrupting your workflow. No learning curve, no data silos.

Under the hood: .NET and Azure. Enterprise-grade, scalable, and backed by the world's largest cloud platform.

MicrosoftMicrosoft
AzureAzure
Office 365Office 365
SharePointSharePoint
OpenAIOpenAI
CopilotCopilot
Roadmap

Coming soon

Currently working on...

SharePoint Integration

Manage SharePoint and OneDrive documents directly in ClaimsKeeper.

Q2 2026

Outlook Integration

All case-relevant email correspondence from all employees centrally accessible per case.

Q3 2026

Exact Online Integration

Automatically synchronise all relations with Exact Online.

Released
Pricing

Straightforward. No Surprises.

Choose the perfect plan for your business.

Starter

€120

From 5 licenses

  • Support & Maintenance
  • Custom Development
  • Priority Support
  • Source Code

Growth

€65

From 10 licenses

  • Support & Maintenance
  • Custom Development
  • Priority Support
  • Source Code
Most Popular

Professional

€37,50

From 20 licenses

  • Support & Maintenance
  • 150h Custom Development
  • Priority Support
  • Source Code

Enterprise

€32

From 50 licenses

  • Support & Maintenance
  • 300h Custom Development
  • Priority Support
  • Source Code

* All prices shown are per user, per month.

Trusted by loss adjusters and claims teams across the Netherlands

Stop losing claims
in spreadsheets and inboxes.

  • Setup in under a day
  • No complex training needed
  • Data stays within your region
Book a DemoSee how it works
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Get in Touch

Let's connect.

Curious what we can do for you? Drop us a line — we love a good conversation.

Let's Start a Conversation

Whether you manage property claims, coordinate field assessments, or need to move your team off spreadsheets — we're here to help.

Address

Onderwijsboulevard 225
Den Bosch, Netherlands

A product by

Built by GrapefruIT — a boutique consultancy delivering enterprise-grade applications for clients including Philips, ABN AMRO, Oxfam, and ABB since 1999. Over 25 years of making software that works. No hype, just results.

Visit GrapefruIT.nl
Since 1999